PRIVACY AND COOKIE POLICY
This statement was last updated on June 2, 2021. Please note that this statement will be regularly updated to reflect any changes in the way we process your personal data or any changes in applicable law. The information provided below intends to provide you all relevant information in relation to the collection and processing of information which may be collected through this website www.maltem.com (hereinafter, “website”).
Maltem SAS (hereinafter, “we”, “us”, “our” or “Maltem”) may collect and process personal data relating to you when you visit this website.
Personal data that can be gathered via our website
You may visit Maltem’s website without having to disclose your personal data.
However, to access certain services available on our website, such as downloading documents or forms, or if you wish to receive information, sign up for our newsletters, or for any other specific reason, Maltem may ask you to provide personal data. You are under no obligation to disclose personal data; if you do not wish to do so, you will simply be unable to use the services on Maltem’s website requiring such information.
The type of personal data gathered from Maltem’s website is as follows:
- To contact us via our website: personal information such as your name, address, email address, job title and telephone number;
- To apply for a job: personal information such as your name, email address, CV or cover letter;
- To register on our website: personal information such as your name and business contact details, and any other information relating to your request which might be collected via a specific form.
For which purposes and on which legal basis do we use your personal data?
Maltem uses your personal data only where required for specific purposes. Please view the table below which indicates the purposes for which Maltem uses your personal data and shows an overview of the legal basis for each purpose.
| Purpose | Legal basis |
|
Pre-contractual and/or contractual obligations. |
|
Pre-contractual and/or contractual obligations. |
|
Justified on the basis of your consent. |
To the extent you are asked to click on/check « I accept », « I agree » or similar buttons/checkboxes/functionalities in relation to a privacy statement, doing so will be considered as providing your consent to process your personal data for the purposes indicated in this privacy and cookies policy.
We will not use your personal data for purposes that are incompatible with the purposes for which they have been collected, unless it is required or authorized by law, or it is in your own vital interest to do so.
Sharing of your personal data
- With other entities of the group and third-party suppliers
We may share your personal data with other entities of Maltem group, partners and subcontractors and transfer it to countries in the world where we do business, including those located outside the European Union (EU).
In that case, such data transfers will be covered by the « standard contractual clauses » adopted by the European Commission in order to ensure an adequate level of protection of your data in compliance with the applicable regulations. You can obtain a copy of the said European standard contractual clauses by contacting us at dataprotection@maltem.com
- Judicial, public and/or governmental authorities
We may also be required – by law, legal process, litigation, and/or requests from public and governmental authorities within or outside your country of residence— to disclose your personal data. We may also disclose your personal data if we determine that for purposes of national security, law enforcement, or other issues of public importance, disclosure is necessary or appropriate.
We may also disclose personal information if we determine in good faith that disclosure is reasonably necessary to protect our rights and pursue available remedies, enforce our agreements, investigate fraud, or protect our operations or users.
How long will your personal data be retained by us?
When you are an existing client, we will keep your personal data as long as our contractual and/or business relationship lasts. We may then place your personal data in an intermediary database for five (5) years after our contractual and/or business relationship lasts.
If you are a prospect with no established contractual and/or business relationship, we will not keep your data for longer than three (3) years after you last contacted us.
If you are a candidate, please note that if you are not hired, we will delete the information you shared with us at the latest two (2) years after you shared the information.
Security
Maltem has implemented certain technical and organisational measures to prevent any unauthorised access, misuse, disclosure, unauthorised alteration, illegal destruction or accidental loss of your personal data.
However, providing personal data (either directly on the website, by telephone or via the Internet) is never entirely risk-free and electronic communication systems cannot be completely protected from sabotage or hacking. The Internet is an open, insecure system and Maltem may not be held liable for the security of personal data transfer.
Which rights do you have with respect to the processing of your personal data and how to exercise them?
You have the right to access your personal data at any time. You also have the right to request that your data be rectified, deleted, or to limit or object to the processing of your personal data, as well as the right to data portability as stipulated by applicable regulations.
If you have any questions about this privacy policy or wish to exercise the abovementioned rights, send an email to dataprotection@maltem.com. You are also entitled to lodge a complaint with the competent authority of your country in charge of ensuring personal data protection (in France, it is the CNIL, Commission Nationale de l’Informatique et des Libertés).
Your request must specify your full name and address in order to correspond with you. Your request will be answered without undue delay, and in any event, within one month of receipt of the request. That period may be extended by two further months due to the complexity of the request or due to a significant number of requests to be processed by Maltem. In such a case, you will be promptly informed of the extension of the response period.
Cookie Usage Policy
What is a cookie?
A cookie is a small text file that is downloaded onto your device when you access a website.
What do cookies do?
It allows the website to recognise your device and store some information about your preferences or past actions in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site. In short, cookies help us to provide you with a good experience when you browse our website and also allows us to improve our website.
Are all cookies the same?
Not exactly.
Cookies may differ depending on their duration or on their origin.
- There are 2 types of duration for cookies:
- Session cookies which are temporary and will only be stored in the memory of your browser while it is open. As soon as the browser is closed, the cookie will be removed from its history.
- Persistent cookies which have an expiration date stuck to them. These cookies are not removed when the browser is closed but are removed after the expiry date is reached. These durations are set in accordance with the purpose served by the cookies. You can also manually delete these cookies.
- Cookies can originate from different sources:
- First-party cookies are created by the website you are visiting.
- Third-party cookies are created by third-party vendors and placed by the website owner for different purposes.
You can find more information about cookies, including how to see what cookies have been set on your device and how to manage and delete them, at www.aboutcookies.org and www.youronlinechoices.eu.
What kind of cookies do we use?
Technical/necessary cookies:
We use such cookies for example, to make sure that our website is used by a human and not a robot.
Functional cookies:
We use such cookies, for example, to record your choice of language and country location, or any other setting you may have selected through the website.
Cookies for audience measurement:
We use such cookies to establish statistics on the use and frequentation of the various components of the website. Maltem relies on the solution Google Analytics for this purpose. The information generated by these cookies is transmitted, stored and analysed by Google. From there, Google compiles reports on the website activity and makes them available to Maltem. These statistics allow Maltem to improve the quality of the website.
How long are cookies kept?
The cookies used on our website can be kept, either for the time of your visit to the website (session cookies), or, at most, for a period of 13 months (persistent cookies).
How do I change my cookie settings?
If you do not wish to use cookies, you shall configure your web browser settings accordingly.
Cookies can be managed in different ways: depending on your preferences, you can authorize, refuse or deactivate them (a cookie that has already been deposited can only be deactivated, it will only be deleted at the end of its lifetime).
We draw your attention to the fact that the rejection of cookies may lead to some of our web services being inaccessible, or may result in less efficient web services.
You can express your choices and modify your wishes through your browser. The configuration of each browser is different. You are responsible for the correct setting of your browser according to the editor’s instructions and your preferences.
Below are instructions from the main web browser editors (links available when the policy was last updated):
If you use different terminals, make sure you set your browsers to your preferences.